Relocating office spaces involves a lot of work because there are a lot of bulky goods to be moved and employees as well. It also means that there is minimal time to pack considering the business cannot be shut down for a long time. Planning the whole process is key to ensuring a smooth and easy move. Here are some tips which will help:
Tips To Consider for A Fast and Efficient Move
For easy navigation of the moving process be keen on the following;
Early Planning
Inform the employees early enough about relocating and what is expected of each one of them. If possible, take them to the new office space so that they can familiarize themselves with the area in advance and virtually organize the new space. Set a specific date when the movement will take place. Allocate a specific budget for the relocation process.
Appointing A Moving Manager
The manager will be the overseer and ensure things are progressing well as planned. Any matters concerning the movement will be forwarded directly to the manager.
Hire A Professional Moving Company in Advance
Carry out a comprehensive search of moving companies while getting their quotations. Ensure the moving company can provide all the details required. A previous experience in a corporate relocation should be considered.
Protect Data
Data is a very sensitive part of any company, and care should be taken to ensure it remains intact. Where possible, back up the data.
Get the IT team on board in advance to organize the movement of all the technical things such as phone connections, internet plans, computers, and servers. This job cannot be entrusted to the moving company hence must be done internally.
Deep Clean the Office
Get rid of any unnecessary materials, shred unnecessary papers and get rid of any old furniture.
Update The New Address
Ensure the clients are aware of the relocation by updating the websites, business cards, letterheads, and other public areas. The suppliers should also be updated.
Label The Boxes
This will help to locate items easily and fast. It also helps in the fast settling of the new office space.
Moving is a lot of work, however, the secret behind it is planning early enough. Division of work among the employees helps reduce workload and stress while moving. If you follow these tips, the transition will be smooth.